Pear Bureau Northwest is seeking a creative, proactive, and resourceful individual to join its hardworking team in the marketing and promotion of the fresh pears grown in Oregon and Washington.
A nonprofit marketing organization, the Pear Bureau currently is in need of a Sampling and Event Administrator to arrange pear sampling events in the U.S. and Canada, both remotely and in person. In addition, this person will coordinate and staff consumer events, trade shows, and will also tackle special projects and new initiatives.
If you have already taken the first step in your marketing career, have previously organized and staffed events, and are ready sink your teeth into a juicy new position with significant responsibility, we want to hear from you!
SAMPLING AND EVENT ADMINISTRATOR
To apply for this position, please fax or email your resume and cover letter, including 3 professional references and salary requirements to Jessica Livesay at 503-652-9721 or email@example.com. Please, no phone calls.
Location: Company Headquarters – Milwaukie, OR
I. POSITION DESCRIPTION AND RESPONSIBILITIES
1. Domestic Pear Sampling Activity Coordination - Coordinate pear sampling activities in North America including in-store demos, consumer events, and trade shows. Collaborate with third party sampling companies and/or event coordinators to ensure ripe pears are available and demonstrator staff is in place for successful sampling. Oversee logistics for pear shipments or local sourcing of fruit, coordinating orders, delivery, staging, and handling at store level either remotely or in person. Coordinate sampling events in support of Pear Bureau Regional Managers, and direct Regional Field Support workers with regard to logistics, materials, varieties required, and ripening for sampling events. Manage Regional Field Support in auditing procedures and scheduling.
2. Training of Sampling Staff - Train sampling staff prior to and during sampling events. Develop and distribute training materials including print materials, online content, and video tutorials for samplers and supervisors. Organize shipments of kits, handouts, and other materials used by sampling staff during sampling events.
3. Post-Sampling Event Success Measurement and Payment Processing - Collect and analyze the post-event reports completed by sampling staff and third party sampling companies. Track comments and sales figures and work with Regional Mangers to ensure payouts are accurate. Recommend any cut-back in payment for situations such as no-shows or overcharge for fruit, etc. Compile and analyze data collected by auditors of the event samplings (Regional Field Support, office personnel, Regional Manager). From this data create a report to present to Regional Managers.
4. Consumer Event and Trade Show Coordination - Coordinate consumer events and trade shows, including registration, booth, and personnel coordination, product shipping, and tracking of all expenses. Represent Pear Bureau Northwest at trade shows and events, serving as a professional spokesperson who tailors communication and messaging appropriately for attendees. Utilize social media to promote onsite activities during events. Maintain and update event calendar on consumer website: www.usapears.org.
5. Presentation and Data Analysis Support - Develop special presentations and sell-in sheets to be used by Regional Managers. Develop and refine presentations in support of Pear Bureau management.
II. ADDITIONAL RESPONSIBILITIES
1. Business Travel - Approximately 5-6 days per month of business travel is a necessary function of this position, including periodic travel to sampling, consumer, and/or trade events. Most travel is between August and May each year; some weekends required. Travel to Canada requires a current, valid passport.
2. Special Projects – Oversee special projects in support of domestic marketing program as assigned.
3. Administrative Support - Provide in-office support including back-up receptionist and back-up warehouse duties. Review consumer and trade websites in order to avoid broken links, outdated information, or other errors.
4. Industry Communication Support - Manage promotion notification paperwork and distribute notifications to the Northwest pear industry. Manage contact list and update as necessary.
5. Scope of Position – Position involves frequent new and varied situations involving a moderate degree of complexity. Incumbent determines own practices and procedures, often contributing to the development of new concepts. Works independently with minimal supervision. Administers operational budget line items that relate to position duties. Errors in work and/or decisions may result in financial loss to organization.
6. Supervisory Responsibility - Trains, schedules and assigns work to third-party sampling staff as well as sampling auditors. Makes recommendations for and researches agency use.
III. REQUIRED SKILL SETS
• At least one year of experience in an office environment
• Strong attention to detail with superior organizational capabilities
• Excellent writing, grammar, and proofreading skills
• Trade show experience preferred
• Event planning experience a plus
• Ability to manage multiple projects and events and adhere to tight deadlines
• Exemplary interpersonal communications skills
• Ability to communicate clearly with people at all levels
• Ability to meet challenges with professionalism and good humor
• Expert customer service to both internal and external audiences
• Flexibility to work both independently and with a team on projects
• Proficient computer skills, including adept typing ability and operation/troubleshooting of Microsoft Windows operating system and applications
• Must have a reliable car and ability to lift and carry 50 lbs
• Expert knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Basic knowledge of photo editing software, like Photoshop
Pear Bureau Northwest provides equal employment opportunity to all employees and applicants regardless of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, veterans’ status, sexual orientation, genetic information, political beliefs, or any other basis.
To file a complaint of discrimination, write the USDA, Assistant Secretary for Civil Rights, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue SW, Stop 9410, Washington, DC, 20250-9410, or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642 (English Federal-relay) or (800) 845-6136 (Spanish Federal-relay).